Keeping a track of your employees, also known as employee monitoring, is crucial for every business, especially if you have a large one.
Employee monitoring helps you to prevent potential lawsuits and legal problems and also makes sure there is no lack of productivity among anybody.
Even though some employees consider this an invasion of privacy, this is a task that every manager has to follow.
In 2018, almost 94% of organizations had employed some kind of monitoring. If you also wish to implement it, here are a few ways to keep track of your workers.
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1. Time Tracking Software
Time tracking software is among the few that stores the minimum amount of data- only the sites visited by your employees and the applications running on the laptop or computer.
A time-tracking software lets you understand when an employee has started working and when they’ve finished by recording the time. Some advanced versions of this software also show the active and inactive time on particular websites.
Using this information, you can easily figure out which employee violates work hours or is grossly unproductive in the office. On the other hand, it can also let you know about the hardest working employees who take their jobs very seriously.
2. Resource Management Software
Next up is the resource management software that keeps track of your resources and helps you to synchronize everything smoothly. One of the best resource scheduling software.
From managing people to projects, Run incorporates and automates all your work effortlessly.
It comes with features like resource scheduling, project planning, project forecasting, timesheets, API and integration, and capacity management among others.
You can easily navigate the entire planning and programming in real-time and get live updates. Try out Runn for free or book a demo as per your convenience and watch as your work becomes so much simpler!
3. Security Cameras
Another way to keep track of your employees and their performances is to install security cameras around the office space.
However, you must never install CCTV cameras in bathrooms or private areas, such as the breastfeeding room because it can cause you legal troubles. But you can set them up in the break rooms, working areas, and inventory rooms.
This way, you will not only be able to catch the culprit in case of any potential theft but also make sure the employees work efficiently.
If you want, you can hire a special security team to monitor the live feed from the cameras or even rely on automation activity detection. Before you set the cameras, make sure everyone in the office knows about this beforehand.
4. DLP Software
DLP or Data Leak Prevention software is another useful tool to keep a track of your employees. As the name suggests, it is designed specifically to prevent the leakage of confidential and sensitive information to outsiders.
This also includes leakage of information caused intentionally by malicious employees.
Basically, DLP systems capture and analyze all the data streams that circulate around the perimeter of the office, represented by the company’s own servers.
In case any confidential information is detected within the streams, the tracking system is alerted and that information gets blocked. DLP systems not only check out just the message headers but also the entire contents.
5. Walkthroughs
Scheduling daily management walkthroughs are also effective when it comes to monitoring employee activities.
Walkthroughs can provide your employees with a visible company presence and let them know that the office does not tolerate any breach of policies.
It is also good for the workers’ morale because they are bound to work more sincerely and honestly when frequent walkthroughs are scheduled.
Even if you cannot conduct a walkthrough every day, try to make it at least every two or three days.
If you wish to get the most out of your office, schedule them during different times of the day. You can evaluate the programs and make necessary changes during routine inspections.
Over to you…
Employee negligence and irresponsibility can not only cost the company a lot of money but also reduce the brand value and trust.
If you wish to uphold the principles on which your company was built, make good use of these software and systems to keep a track of your employees.
The more honest and transparent everyone is in the workplace, the better will be the productivity and work environment.
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