There are a great number of things that you need to attend to when it comes to planning a corporate event.
From the guest list to the itinerary, catering, and all the minor details here and there, it certainly is no easy task to plan an event of any size.
On top of all these different aspects of event planning, you also need to ensure that your corporate event ticks all the boxes when it comes to this crucial area: safety.
Here are seven tips to ensure that your corporate event is a safe and successful event for all.
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1. Gauge the Safety Risk of Your Event
The first thing you need to do is sit down and assess the level of risk you can expect from your corporate event.
Every event has a varying level of risk – for example, you would not expect a child’s birthday party to come with a high-security risk.
So, if you have a high-profile guest attending your event, or you are showcasing some high-value products, you will need to adjust your security plans accordingly.
2. Know the Venue Well
Whether you are hosting the event in a venue you are familiar with, such as your own office, or somewhere off-site, you need to know the venue well.
Identify entry and exit points so that you can control traffic in and out of the event. If possible, request layout plans of the venue so that you can map your security measures out effectively.
You should also establish boundaries as to where the event perimeter begins and ends.
3. Video Surveillance is a Must
Video surveillance is a necessity for improved security at any event. CCTV cameras make it easy for your security team to monitor the comings and goings at your event, offering an overall view in real-time.
Moreover, should anything untoward happen during your event, you can refer back to the CCTV footage for investigation and evidence too.
Make sure to get your security cameras from reliable CCTV suppliers for maximum peace of mind.
4. Keep Security Measures Visible
It is necessary to have a fair amount of security measures in place at your corporate event, but it is also a good strategy to ensure that these security measures are visible.
When you have clear, prominent measures of security at your event, this can deter any would-be perpetrators from committing any crimes or stirring up any disturbances.
Make sure your CCTV cameras are visible and do not be afraid to have your security personnel stand out.
5. Think About Communications
You will find that it is very difficult to keep a tight rein on security issues at your company event if there are poor communication channels.
This refers both to how you communicate your security strategies to your staff and event organisers prior to the event, as well as actual channels of communication during the event itself.
Make sure that everyone is on the same page and look into getting walkie-talkies or other handy methods of communication for the event.
6. Have an Emergency Plan in Place
When you plan out a corporate event, it is natural that you hope that everything goes smoothly from beginning to end.
However, your plan would not be complete if it does not include an emergency procedure of what should be done should anything go awry.
Be as detailed as possible and try to prepare for every contingency, especially from a safety perspective.
7. Security Covers Other Aspects, Too
The security aspect of an event does not just refer to avoiding theft or malicious attacks, so do not be overly focused on these areas of security only.
Providing proper security means that you have to cover all the bases, from crowd control to medical safety.
In fact, in today’s modern-day and age, cybersecurity is an important factor too – if you collect personal information from your guests in conjunction with the event, you have a responsibility to keep that data secure.
Remember, ensuring that your event is secure will not only look after the welfare of your guests and staff, but it will look a lot better on your corporate image too.
With these tips in mind, you should be able to go ahead and carry out a secure and successful event!
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