Many boring meetings waste a great deal of everyone’s time. It is true that we can do many more important things instead of wasting valuable time.
We’ve all experienced both good and bad team meetings. But many agree that there are disadvantages of team meetings if they are not productive.
For instance, you know you’re onto something that you would like to discuss, but the meeting organiser stops you to go off-topic ending up the meeting with a different note. This might upset the moment and de-motivate the team in accomplishing critical tasks.
Some of the reasons for meetings to be unproductive include:
- Organiser not able to communicate clearly and effectively
- Leaving teams disengaged
- Usage of Smartphone’s
- Daydreaming
- Not writing effective meeting notes
- Meetings that run too long or off-topic etc
Irregular meetings lead to a lack of employee productivity and demotivation. With help of time tracking software, one could leverage employees’ online activities to track their productivity.
According to Robin Powered, Inc., many meetings tend to be unproductive because of improper planning, doing multitasking, task disorganization, wasting of time etc.
Making Meetings Useful
Plan meetings properly with a clear agenda to accomplish the goals set forth. Having team collaboration is the best way to hash out new ideas and strategies allowing you to keep track of everyone in one place.
All businesses should rely on well managed meetings to be productive. There are numerous ways to strengthen team meetings. Read on for tips below on having productive team meetings
Improving Meetings to Increase Employee Productivity
Pick the best time of day
Avoid arranging meetings during breaks, lunch hours or on weekends. make sure you schedule the business meeting that is convenient for everyone. calling or video-conferencing are great effective ways to consider,but arrange them the time convenient for them as well.
Get everyone involved
Team participation is very important for productive discussion. You need to encourage employees to speak up and get inputs from them. keep the conversations on track so that everyone can chime in
Define the purpose of the meeting
To have a successful meeting, there needs to be a clear understanding of why they are all in the room. Keep your meeting focused around the specified project tasks that are required to work. Be innovative in making things short and sweet to ensure everyone is focused on the right thing.
Think outside the boardroom box
Team outings are an opportunity for employers to conduct meetings to keep everyone engaged.. Keep your employees away from getting bored and try something out walking meeting or a lunch meeting at a good restaurant. This is a great idea if you would like to inspire them .
Avoid long meetings
Meetings disrupt your workflow processes. No matter how important your meeting is, never schedule meetings more than 30 minutes as it lowers the attention. Respect Everyone’s Time in meetings by strictly following the timings that are scheduled. It is important to appreciate employees to boost results and help them do something right.
Keep your eye on the prize
Make sure you don’t allow usage of Phones and laptops at Meetings Unless It is specified. Unnecessary checking of emails or texting in phones tends to be unfocused because they distract.
Invite only the necessary people
Ensure you invite teams who are involved in the task. This prevents some employees from getting bored and annoying others. Additionally, you will avoid unnecessary opinions or discussions and save time necessary for holding of a Meeting.
Conclusion
Productivity by Employees can either make or break a business, but utilizing the aforementioned tips can surely put to good .
Always opt to keep your meetings productive by making it short and concise as possible. You’ll be amazed by having an improved productivity spilling outside the conference room.
To keep your team productive, it’s important to know how they can accomplish the tasks.
You need to have the right technology softwares in place that could help track your employees, while they are working on their laptops, tablets or phones.