On the run nowadays, there are plenty of backup solutions for Microsoft Office 365. Which backup should fit you the best, depends on the offered features from the vendor’s package.

Choosing the proper backup is not a gambling thing but a sort of game of chance. Most of the cloud-to-cloud Office 365 backup providers offer practically the same baseline functionality.

For example, Microsoft Office 365 backup providers let you restore data to the source accounts, support similar services, use cloud services or Cloud Testing like Azure or AWS, etc.

Anyway, some providers do offer certain services that can best match your business needs and aims. A specific service can be:

  • Availability of ransomware detection
  • Ability to migrate data between domains
  • Minimum number of licenses
  • Granular user access rights
  • Minimal recovery point objective (RPO)
  • And so on…


Why Backup Microsoft Office 365?

People are usually confused when it comes to data protection within Microsoft Office 365. Sometimes, they don’t even care about having a proper backup since Microsoft does offer a backup for Office 365.

However, this default backup is not something you can rely on.

Manage IT service Miami and Microsoft itself recommends its regular users take care of their critical data with the help of a third-party Office 365 backup vendor.

It is because Microsoft offers basic protection. The basic protection is to deal with a risk that can damage crucial data. Anyway, multiple things cannot protect you from the side effects of some of its protection features.

The restoring process by Microsoft might be time-intensive, and not only that but, you may also feel lucky enough if it protects all of your data. Unfortunately, this is not the case at all.

No matter if you feel well-protected, there is still the need for a third-party backup provider that can summon everything in their hands and take care of your critical data.

Here Are the Top 4 Microsoft Office 365 Backup Solutions:


At the very top, there is Veeam Backup for Microsoft Office 365. With Veeam, you can feel safe and secure because it completely eliminates losing crucial email data from Exchange Online.

It also ensures the availability of Microsoft Office 365 data to your users.


  • Free demo available
  • Take less time to Backup and restore email data
  • Backup entire Office 365 Mailbox on Cloud
  • Import Multiple PST to Office 365 Mailbox items
  • Backup & Export Office 365 Mailbox items to PST File format
  • Automatic Backup Of Office 365 Mailboxes on Cloud Storage
  • Recover Office 365 deleted Mailboxes


If it’s not at the top of the list, it must be in the top 3 Office 365 backup solutions globally.

Altaro Office 365 Backup is the best solution for you to secure critical data of your company’s Microsoft Office 365 mailboxes and files. The files can be stored within OneDrive and SharePoint.

Altaro’s life support is recognized as the best service and has already received multiple awards regarding user experiences.


  • Mailbox – you can restore to the exact location or extract the item you need
  • Granular email restores – with granular email restore, you can select a specific item and restore only that item
  • File-level restore of OneDrive for Business
  • SharePoint Online Restore
  • Unlimited retention period – the backups and data are kept forever unless you stop the subscription
  • AES 256-bit encryption
  • Pricing per mailbox


SysTools Office 365 Backup & Restore Software is one of the best Office 365 backup solutions available.

This utility is established with an easy-to-use interface and with the ability to backup Exchange Online Office 365 Mailbox (emails, contacts, calendar) items along with restoring entire mailboxes.


  • Backup Office 365 to PST/ MSG/ MBOX/ EML
  • Naming convention that helps you to choose the name of your choice to export
  • Multiple Filter option like Email, Date & Users filter
  • A single-click solution to import multiple PST files to Microsoft 365
  • Impersonation option for admin
  • A preview for the entire mailbox items before exporting or importing Office 365 data
  • It is easy to install it on both Windows and Mac
  • Restore Deleted Office 365 Mailbox items

Code Two

This software allows you to perform a full backup of multiple Office 365 mailboxes and public folders.

The backup from Code Two is stored on your local drives. With the utilization of an advanced search option, the backup of the selected data types can be executed quickly.


  • Backup Office 365 to PST File Format
  • Complete Invisible Backup Procedure
  • Backup on-demand or schedule automatic backups
  • Once Backup created Continuous Incremental of Office Backup
  • Centrally managed to Control all Office backups from one spot


Microsoft Office 365 is geo-redundant, but it is limited to storing the same data in different locations, not as a precaution.

If data is moved, damaged, or deleted accidentally, it can be replicated on all pages without the possibility of recovering it.

Backing up and restoring the Office 365 solution is vital in a ransomware attack. Also, it is crucial when it comes to accidental or even malicious deletion of data by an internal user.

If you are willing to protect your crucial data, you must consider getting a third-party Office 365 backup.

Better safe than sorry!

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