A recent article entitled The Price of Disorganization in the Workplace surveyed employees across the country. In this study, researchers made some startling discoveries relating to workplace disorganization.
Specifically, it revealed that “job-related inefficiency for full-time employees looking for misplaced items in the office tops $89 billion annually.”
Furthermore, 87 percent of employees polled admitted that a cluttered workspace negatively affects their productivity. An organized office is a boon to both employers and employees.
Alongside necessary organizational tools, there are other reasons organized space matters.
Must-have Organization Tools
An organized office is essential to boost creativity and support productivity. Consider what tools might be most beneficial for your office to increase organizational capacity.
Alongside logistical tactics for organizing like file cabinets, cork boards, and computer cord holders, a necessary tool for an organized office is a digital mailbox. Using a digital mailbox can increase physical office space.
A digital mailbox from providers like iPostal1 (https://ipostal1.com/) can transform disorderly spaces into productivity paradises. Not to mention, this remote office essential serves on-the-go employees who must travel for work.
Employees can access the most recent version of documents and files without transporting paper copies.
An organized office benefits both employers and employees experience by improving productivity, boosting creativity, and increasing profit.
Reasons to Organize Your Office
Here are seven reasons why an organized office matters:
A disordered environment threatens your feeling of personal control.
A cluttered office is chalked full of distractions from towering paperwork to desk drawers packed to the brim with to-do lists, both of which make it challenging for you to focus on your work.
Remember, the less time you spend trying to locate objects or specific documents, the more time you can spend focusing on your work, thus improving productivity.
You Feel Happier
Clutter does not only affect your physical location but your mental space as well. A disorganized office tends to be reflective of an employee’s state of mind.
In short, when your mind focuses on office disorder and chaos, you become distracted and lack the focus and concentration needed.
By clearing your workspace, you can improve your mental health and reap the benefits of spick-and-span space.
Represent Your Brand
The way that you present yourself to clients shapes your company’s brand. Keeping your office space or coworking space tidy gives a better representation of your company and shows personal pride in your work.
Being respectful of a shared space illustrates pride in your company and your work.
Disorganization can be harmful to clear, creative thinking. When employees clean and declutter the office space, new thoughts and innovative ideas have room to bloom.
Meet Your Deadlines
When disorganization and chaos reign, other critical work-related projects take a backburner. Missing client deadlines will negatively impact your business’s reputation.
A clear office leads to concise and timely work, translating to increased professionalism and no missed deadlines.
Keep Less Clutter
Holding onto piles of paper or stacks of books can detrimentally affect the office and create unnecessary clutter. Streamlining and organizing to keep what you need and eliminate the rest is very important.
One great way to limit the number of paper records is to digitize via a digital mailbox. Keeping essential documents stored electronically maintains institutional knowledge and helps promote a clean office.
Make More Money
Profit is key to success in any business. Because operating with efficiency affects your bottom line, a disorganized office can impact you financially.
Keeping an organized office impacts employee health, productivity, and your bottom line. Using traditional tools and developing software to improve business organization is key to entrepreneurial success.