Where corporate leadership collaborates with each other, board members often lead a team of subordinates to perform tasks assigned to them.
It can become difficult for board members to manage multiple communication channels and keep track of everything. This is where board portal software comes in very handy.
Generally, board software is associated with board members or senior leadership, but the management can easily add users on a temporary basis.
Board members can collaborate with their teams and other board members in the same place, making it easier for them to manage their affairs.
Read on to learn more about virtual boardroom software and how it can be used to collaborate with project teams.
Board Portal Software-defined
Board portal or virtual boardroom software is a high-end, cloud-based collaboration platform for the board of directors, secretaries, presidents, investors, stakeholders, and other members of senior corporate leadership.
A virtual boardroom is technically a combination of multiple features designed to ensure online collaboration between the boardroom users.
For instance, every board portal is essentially a data repository where users can upload, store, retrieve, and share documents in real-time.
Board management software is also equipped with the latest communication tools, including audio/video calling tools, chat messengers, dedicated emails, Q&A modules, and polling tools.
Board members can also add their teams to the board portal to collaborate on projects assigned to them.
Benefits of Board Portal Software for Remote Teams
Board software can be used in multiple ways as per the needs of the users. Here is how a virtual boardroom helps board members and project teams.
1. Faster Online Communication
Whether it is one-to-one communication, group chats, or online meetings, board portals have everything a business team needs to communicate freely.
One of the best things about virtual boardrooms is their board meeting management tools.
Any good-quality board portal can help boardroom users streamline their meetings. For instance, business teams can easily prepare meeting agendas online.
Boardrooms have built-in templates for meeting agendas or minutes that can save a lot of time.
What’s more, the agenda can be shared with all expected participants within the boardroom. Any changes in the meeting agenda will be immediately notified to the participants; no last-minute surprises.
The meeting host can assign different roles to the meeting participants and keep everything in order. Any participant can prepare meeting notes using archived templates.
Similarly, the minutes of the meeting can be recorded, edited, shared, and archived.
Generally, boardrooms allow you to add a large number of users in audio/video meetings.
Even if you cannot accommodate all your team members, you can integrate Zoom, Microsoft Teams, etc., with your board portal and conduct your virtual meetings.
The best of all? You can even record your meetings for future use or share them with absentees.
Follow boardsoftware’s virtual meetings guide to learn more about online business meetings.
2. Remote Document Access
One major problem board members or project teams often face is the inability to access documents in time.
Different companies still use old-fashioned board document management systems such as paper documentation or on-site data repositories.
Virtual boardrooms are cloud-based platforms accessible from your home, workspace, or even remote areas.
All you need is a recognized electronic device and an internet connection to gain access to the board portal.
Moreover, boardroom vendors help you connect through dedicated mobile apps, making it easier to manage your tasks and access documents in a matter of seconds.
In fact, some vendors allow offline access to the boardroom documents.
3. Safe Data Sharing
Many professionals believe that emails are a secure and more professional way to share documents. But, email service providers have remained in the limelight due to data breaches in the past few years.
Apart from that, using multiple communication channels creates problems for remote teams, and security itself is the biggest concern for professionals.
However, when project management teams collaborate on board portals, they can use multiple data sharing options.
For instance, they can use boardroom messenger to share files individually or add multiple recipients. Any user can upload a document and set access restrictions for other users.
Also, document access can be revoked anytime, and these features are not available on other data-sharing platforms.
Moreover, any team member can create live document links and invite relevant team members to collaborate on shared documents.
Most importantly, all the changes or annotations in the documents can be made in real-time, and the users are informed immediately.
Top 10 Virtual Boardrooms in 2022
Here is the list of some of the best board portals for teams:
- iDeals board portals
- Convene in Teams
- Diligent Boards
Summing It Up
Board portal software is a great platform to manage your board members and project management teams.
It not only allows the team members to share documents and communicate with each other on one platform but also provides high levels of security and protects confidential documents and communication.
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